Current news

Dear Sir or Madam,

A business trip is easy to plan—but suddenly important questions arise:

• Is a visa required?
• Do I need to apply for an arrival card?
• Is an A1 certificate or EU posting notification required?
• Are certifications or translations required?

To ensure your business trips don’t turn into a bureaucratic marathon, we’re happy to assist you with the administrative requirements. That way, you can focus entirely on your core business.

Under the motto “Away from theory—toward practice!”, we cordially invite you to our upcoming free online seminars.

In our one-hour practical sessions, you’ll receive concise information, concrete examples of use, and helpful tips for your day-to-day work.

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🟦 1 | ÖVKG SERVICES & ÖVKG USER PORTAL

Discover our new ÖVKG portal—practical and immediately applicable!

We are pleased to present our ÖVKG website with its new design to you.

Using concrete real-world examples, we’ll show you how to make the most of the ÖVKG portal for your daily work:

• How do I create a user account?
• How do I create a traveler profile for a third party?
• What information can I find in my user account?
• What documents can I upload to a traveler or company profile?
• How do I submit an application for an EU notification, A1 certificate, or visa?
• How can I grant access to other people or share tasks with others?
• What other innovations and features does the new portal offer?

📅 Select your dates

Wednesday, August 26, 2026 | 10:00–11:00 a.m.
or
Tuesday, September 8, 2026 | 10:00–11:00 a.m.

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🟩 2 | CURRENT ENTRY REQUIREMENTS

What are the current requirements for your business travelers?

Entry requirements are constantly changing. In this seminar, you will receive up-to-date and practical information on entry requirements and embassies.

Topics covered include:

India | U.S. | UK | Saudi Arabia | South Korea

So that you and your travelers know what to keep in mind before departure—and to avoid unnecessary surprises upon entry.

📅 Date: Thursday, September 10, 2026 | 10:00–11:00 a.m.

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🟨 3 | ASSIGNMENTS, EU NOTIFICATIONS, A1 & SOCIAL SECURITY

Working internationally? Here’s how to stay legally compliant!

International employee assignments involve numerous administrative and legal requirements.

In this seminar, we’ll show you in a practical way what matters most:

• When and where do you need an EU notification, A1 certificate, or proof of social security coverage?
• Who is affected?
• Why an A1 certificate is often not enough and how to properly protect yourself
• How does the ÖVKG support you with EU notifications and certificates?
• Which booking processes and default settings in the ÖVKG system can save you work?
• Representative offices: What are they, when are they needed, and what tasks do they perform?

📅 Two events – two country focuses

Focus: SWITZERLAND & FRANCE
Wednesday, September 16, 2026 | 10:00–11:00 a.m.

Focus: FINLAND, ITALY, SPAIN & POLAND
Thursday, September 24, 2026 | 10:00–11:00 a.m.

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💻 REGISTER NOW & GAIN PRACTICAL KNOWLEDGE!

All seminars will be held in German.

Participation is free of charge.

📧 Registration: karin.mogy@oevkg.at

Please include the desired seminar and date in the subject line.

After registering, you will receive the Microsoft Teams access details 1–2 days before the event.

💡 Our tip:
Feel free to invite your colleagues from Administrative Support, Travel Management, or HR—because together we can make processes even more efficient.

We look forward to your participation and to a practical exchange with you!

Best regards

Karin Mogy

Sales Manager/Authorized Signatory

ÖVKG Visa und Konsular Gesellschaft mbH

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Wohllebengasse 12-14, 5.03

1040 Vienna

Phone: +43 676 842 301 200

Email: karin.mogy@oevkg.at

www.oevkg.at

As of July 29, 2026, all travelers entering Kenya must have valid travel health insurance.

For more information on the requirements, please see the country information.

The cumulative maximum limit of insurance coverage must not be less than fifty thousand U.S. dollars (US$50,000).

Further minimum coverage requirements can be found in the following table:

Insurance Coverage	Insurance Coverage in U.S. Dollars
Medical Expenses	20,000
Emergency medical services	25,000
Prescription medications	300
Mental health conditions	1,000
Repatriation of remains	5,000

Dear Customers,

Dear Business Partners,

In a few months, ÖVKG Visa und Konsular Gesellschaft mbH will celebrate its 10th anniversary. We’re taking this anniversary as an opportunity to look back on our development together with you—and at the same time, to take the next step.

An important step on this journey is already on the horizon: Starting in August 2026, we will introduce a new website design and an enhanced digital user experience.

Our homepage and application processes will feature a new design—with a modern look, clearer processes, and an application experience that’s noticeably simpler. The user interface of your user account will also be redesigned to be even more intuitive.

A modern look. Clearer processes. A simpler digital user experience.

We’d like to give you a first glimpse of the new user interface for your user account today.

Further digital developments will follow in the coming months. These include Sophia—our customized AI solution—which will support travelers, companies, and our consular advisors in the future.

What began ten years ago with a focus on visas and legalization has grown into a global offering for consular services, international mobility, and business travel compliance.

Today, we support companies and travelers worldwide with, among other things:

• Visas
• Posting notifications and A1 certificates
• Global social security certificates
• Certifications/Apostilles
• Workation processes
• Immigration to Austria
• Business travel compliance

More than 200 consular advisors work worldwide on a shared system. Companies receive individual access to their own portal—with the goal of making international processes simpler, more transparent, and more efficient.

In doing so, we consistently rely on digitalization and intelligent networking: from single sign-on and interfaces to HR and travel management systems to automated 24/7 reporting.

The trend is clearly moving toward a new level of simplicity: Applications can increasingly be created without the need to involve additional people in the process.

Amid all these developments, one thing remains unchanged: Our commitment to making international processes simpler, more transparent, and more efficient for you—and to supporting you personally.

10 years of ÖVKG. 10 years of trust. And many steps forward into the future together.

We look forward to celebrating this special anniversary with you.

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If you have any questions, my team and I are happy to assist you.

ÖVKG Office
Wohllebengasse 12–14, Top 5.03
1040 Vienna
Tel.: +43 1 361 5520

Email: wien@oevkg.at

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With warm regards

Your ÖVKG Team

Due to the Ebola/Bundibugyo outbreak in the Democratic Republic of the Congo and Uganda, India has introduced a mandatory online health declaration for all travelers arriving at an international airport in India. The online health declaration must be completed on this page within 24 hours prior to entry: https://airsuvidha.civilaviation.gov.in/

Your ÖVKG Team

Dear Customers,

First of all: You are currently still required to apply for an A1 certificate for every business trip.

On Tuesday, July 7, 2026, in Strasbourg, the European Parliament decided to change the requirements for applying for the A1 certificate. The requirement to apply for the A1 certificate will not be abolished. The change results in a new regulation governing the requirements for applying for the A1 certificate:

• The new regulation currently applies to trade show and customer visits, but not to sectors within the construction industry.

• The new regulation applies regardless of the EU & EFTA destination.

The new regulation is defined as follows:

• An A1 certificate is not required for business trips lasting a maximum of three consecutive days, but only once within a 30-day period.

What does this mean in practice:

• It must be verified whether a business trip has been taken or is planned within the past 30 days or the next 30 days. If a business trip has been taken or is scheduled during either of these periods and an exemption from the A1 certificate requirement has already been selected for that trip, A1 certificates must be applied for in connection with any subsequent business trips.

What happens next:

• In the next step, the new regulation will be submitted to the EU and EFTA member states. These countries will then have two years to transpose the regulation into national law. Only then will the new regulation governing the application process for the A1 certificate take effect.

Recommendation:

• Currently, an A1 certificate must still be applied for each business trip.

• The process will become more complex. The “rolling 30 days” period means that a total period of 60 days must be reviewed: 30 days in the past and 30 days in the future. It will be necessary to verify whether the exemption from submitting an A1 certificate has already been used, regardless of the travel destination within the EU and EFTA countries. Subsequently, a decision must be made regarding the time period for which the A1 certificate should be requested.

• DVKG can handle this complexity by automating the verification process and informing the applicant whether an A1 certificate needs to be requested.

• DVKG offers this solution, which meets the necessary technical requirements. DVKG already uses this technical solution for other compliance-related matters.

IMPORTANT, all other social security certificates that must be applied for in connection with business trips outside the EU and EFTA countries remain unaffected by the new regulation. Social security certificates must still be requested for every business trip outside the EU and EFTA countries.

Please feel free to contact our sales team for further questions and guidance.

Best regards

Your ÖVKG Team